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HNTB Executive Assistant – Division Sales and Marketing in Arlington, Virginia

What We're Looking For

The time is right to join HNTB Corporation! HNTB is currently seeking an Executive Assistant – Division Sales and Marketing to support our Mid-Atlantic Division Sales and Marketing Team. This position will be based in our Arlington, VA office location.

Responsible for supporting office and division leadership in the monitoring of information entered into the sales and marketing systems, as well as collecting and producing all necessary data for analysis and informed decision-making. Will also support business and administrative functions of the marketing organization.

Primary Focus Will Include:

  • Maintains data integrity and prepares division marketing reporting, including win-loss data, monthly marketing reports, and ad hoc sales analysis requests.

  • Provides qualification/proposal development support, including leading prequalification efforts, compiling and checking information, completing forms and reports for marketing purposes.

  • Perform other duties as assigned to support the execution of marketing department business and administrative functions (budget reports, invoicing, expenses, etc.).

Preferred Qualifications and Skills:

  • Ability to manage and prioritize multiple projects.

  • Excellent verbal and written communication skills.

  • Ability to function in a team setting and take direction from colleagues.

  • Proficient with Microsoft Office, with emphasis on Excel. Experience with Adobe software, including Acrobat Professional (DC), and inDesign, preferred.

  • Experienced with Microsoft Dynamics or other similar CRM database system.

What You'll Need

Essential Responsibilities:

  • Maintains data integrity and prepares division marketing reporting, including win-loss data, monthly marketing reports, and ad hoc sales analysis requests.

  • Maintains and provides training on marketing related systems.

  • Provides qualification/proposal development support, including leading pre-qualification efforts, compiling and checking information, completing forms and reports for marketing purposes.

  • Perform other duties as assigned to support the execution of marketing department business and administrative functions (budget reports, invoicing, expenses, etc.).

Minimum Qualifications:

  • High School / GED or equivalent

  • 3 years relevant experience

About Us

For more than a century, HNTB has helped deliver infrastructure solutions that best meet the unique needs of our clients. With client relationships spanning decades, we understand infrastructure life cycles and have the perspective to solve technical challenges with clarity and imagination. We are far more than a design firm. We see and help address far-reaching issues of financing, legislation, design, construction, community outreach and ongoing operations. As employee-owners committed to the highest levels of performance, we enable clients to achieve their goals and inspiring visions.

Just like we are committed to delivering for our clients, HNTB is also committed to delivering for you by offering benefits to protect the health of you and your family, help you balance family and career, and build your savings for retirement. Learn more at https://www.myhntbtotalrewards.com/en/public/

HNTB Corporation is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran.

The HNTB Companies are an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, marital status, genetic information, citizenship status, or other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law). We will provide reasonable accommodation for qualified individual with a disability where appropriate.

EOE including Disability/Protected Veterans

If you need more information or special assistance for persons with disabilities or limited English proficiency, contact 816-527-2600 or ReasonableAccommodations@HNTB.com

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