HNTB Project Finance Assistant II in Arlington, Virginia
What We're Looking For
Performs a variety of routine and some semi-routine project finance activities in accordance with standard procedures in project accounting and project controls to support contracting, work planning, and delivery of projects. Coordinates with other departments and/or outside agencies to resolve problems. This level of position supports larger/complex projects or offices.
Primary Focus Will Include:
Coordinating collection of various routine documents
Preparing and/or review expense reports and other AP invoices for accuracy
Run and format routine weekly, bi-weekly and monthly reports
Processing labor corrections and AP adjustments
Circulating documents for signature, scan & save
Filing/Scanning/Uploading documents to Sharepoint
Manage WMATA Badging process and Background check tracking
Work with Task Leads/PM’s to prepare cost proposal packages
Prepare mod docs (SRN’s) as required for cost plus task orders
Final review of monthly invoice/coordinate preparation
Weekly review and analyze financial health of task orders
Monthly Invoice reconciliations
Monthly review and updates to RLF
Detailed review of labor and expenses weekly
Track DBE spending to ensure goals are met
Provide routine reporting to task leads and PM’s
Work with project managers on budget realignments when necessary
Prepare work plans for new task orders and when additional funding is over $100k is received
Set up budgets in AX for new task orders
Respond to routine internal financial reports (EVAP, TACI, MAD ER, etc.)
Input new budgets into AX and make annual adjustments as needed
Review and/or prepare routine correspondence to client- task order extension letters, 80% completion letters, etc.
Prepare monthly project review agenda
Once a year, make adjustments to cost plus task orders for OH rates
Process contract mods received from client
Prepare IOAs (could be done by contract administrator)
Preferred Qualifications and Skills:
Experience with Microsoft Dynamics AX
Good communication skills (written and verbal)
Basic Skill set in Microsoft Excel and Word.
Attention to detail and organizational time management skills, ability to prioritize effectively
What You'll Need
Assist with Quotation planning thru HNTB PM system set up activities, including cost codes and other general project information in alignment with contract requirements using standard accounting codes and procedures. May transfer quotations into client templates and QC final review of sales price.
Transfers quotations into project budgets and assists with routine maintenance of project budgets in project accounting system, including but not limited to project/task status updates, project contract information, project assignee adjustments, and fee adjustments.
Performs baseline and periodic updates to gross margin calculations with information provided by the project team. Provide system generated or system based financial information related to project and client profitability, payment histories, sales amounts, and other project accounting data as needed.
Codes project costs, such items may include subconsultant costs, expense report receipts, vendor invoices etc., with appropriate project accounting codes conforming to standard procedures and contractual requirements to ensure proper entry into HNTB's financial system.
Prepares or updates billing notes based on feedback from the project team. As appropriate, provides an additional math check and back up information confirmation related to the billing (accounts receivable) portion of the monthly invoice preparation process.
May be responsible for or assist less experienced staff with reporting and information processing; payables, cost corrections, billing notes, invoice mapping, etc.
Provides various financial reporting to various project owners on a daily, weekly, monthly and quarterly basis as established with project teams. Performs routine adjustments/improvements to those (mostly Excel) based reports on an as requested basis.
Performs labor corrections and accounts payable adjustments as identified by the local offices or the Enterprise Operations Cash Management group.
Assists with monthly (or as needed) DBE and subconsultant reporting, other contractual reporting, insurance certificates, project filings, etc.
Generates, stores, distributes, files, maintains, and updates ad hoc project accounting reports, documents, etc.
Performs other duties as assigned.
3 years of experience
In lieu of education, 5 years of relevant experience
For more than a century, HNTB has helped deliver infrastructure solutions that best meet the unique needs of our clients. With client relationships spanning decades, we understand infrastructure life cycles and have the perspective to solve technical challenges with clarity and imagination. We are far more than a design firm. We see and help address far-reaching issues of financing, legislation, design, construction, community outreach and ongoing operations. As employee-owners committed to the highest levels of performance, we enable clients to achieve their goals and inspiring visions.
Just like we are committed to delivering for our clients, HNTB is also committed to delivering for you by offering benefits to protect the health of you and your family, help you balance family and career, and build your savings for retirement. Learn more at https://www.myhntbtotalrewards.com/en/public/
HNTB Corporation is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran.
The HNTB Companies are an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, marital status, genetic information, citizenship status, or other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law). We will provide reasonable accommodation for qualified individual with a disability where appropriate.