HNTB Division Sales & Marketing Systems Coordinator in Bellevue, Washington

Why Choose HNTB?

For more than a century, HNTB has helped deliver infrastructure solutions that best meet the unique needs of our clients. With client relationships spanning decades, we understand infrastructure life cycles and have the perspective to solve technical challenges with clarity and imagination. We are far more than a design firm. We see and help address far-reaching issues of financing, legislation, design, construction, community outreach and ongoing operations. As employee-owners committed to the highest levels of performance, we enable clients to achieve their goals and inspiring visions.

At HNTB, we’re encouraged to go beyond discovering mere solutions that will impact our very landscape. We are encouraged to ask, “What if?” Our HNTB family fosters an inventive and resourceful commitment to finding unique answers to complex problems. We believe that the act of wondering sparks creativity. We will work to foster your creativity, career and personal growth. Come join HNTB and unleash your spark of imagination.

For you, “together” can mean the chance to put together an exciting career. At HNTB “together” also means collaborating across geographies and disciplines within the firm. And “together” means that we are partners with our clients. Our goals are linked, and their success is our success. “Together” means that we are engaged in the communities we serve — we live there — and are committed to their growth and development.


HNTB is currently providing architecture, engineering and construction management on some of the nation’s most exciting and challenging projects. The time is right to join HNTB Corporation!

We are currently seeking candidates for a Division Sales & Marketing Systems Coordinator in Southern California. This role is critical in the sales and operations of the business for the West Division, developing reports that are used to make business decisions that result in ongoing double digit annual growth. This person could sit in our Santa Ana, Los Angeles, Oakland, CA or Bellevue, WA office.

Job Summary

Responsible for performing marketing and sales administrative support for the division sales and marketing organization. Provides support to the division in monitoring information entered into the sales and marketing systems. Works independently collecting necessary data for analysis. Reviews data query reporting for accuracy.

Essential Responsibility

  • Prepares division marketing reporting using CRM when applicable. Prepares win-loss data, monthly marketing reports, and ad hoc sales analysis requests.

  • Processes and reviews monthly division, district and/or office (local and national) marketing and Firm Wide Support Services (FWSS) budgets. Work with Division Business Officer to secure accurate marketing templates to reflect local, national and FWSS office budgets as part of the annual operating budget process. Reviews and updates each quarterly budget revision. May review the Office monthly expenditures and report findings to marketing managers. Assists office leadership with annual budget templates creation.

  • Coordinates the division leads and fees reporting process. Responsible for review of reported feeds in comparison to division sales goals.

  • May review all division’s local office new pre-contract job number requests, coordinating with PMA department, project administrators and division office sales managers. Assists office leadership in setting up general local and national marketing numbers upon request.

  • Coordinates client service plan review meetings, mega project meetings, quarterly calls and office visits within the division as needed or requested. Assists with event coordination for division level leadership meetings. May organize and manage miscellaneous office/district/division activities such as annual conferences and division leadership meetings.

  • Provides ongoing training and reporting procedures within the division on the following: Report Manager, Data Query, marketing budgets and coding, and CRM PMA process. Reviews departmental expenses such as expense reports, various invoices and other expenditures.

  • Supports marketing department by formatting/editing forms and qualifications and/or proposal material as requested. Supports marketing department with meeting and travel logistics, as well as other administrative tasks.

  • Performs other duties as assigned.

Additional Responsibilities

May create customized CRM reports that support assessments and strategic business decision making processes.

Basic Qualification

Bachelor's degree in Marketing, Communications, Journalism, Business or related degree

3 years related experience

Preferred Qualification/Skills

  • Excellent verbal and written communication skills.

  • Ability to function in a team setting and take direction from colleagues.

  • Ability to collaborate with a range of professionals.

  • Excellent organizational and time-management skills with ability to multi-task.

  • Proficient with Microsoft office, SharePoint, Adobe and other communications-related software programs.

  • Can-do attitude, flexible, and ability to work in a fast-paced, deadline driven atmosphere.

  • Previous experience in Microsoft Dynamics or similar CRM environment.

  • Previous experience generating CRM reports, creating pivot tables, and supporting analyses of data.

  • Experience in Transportation Infrastructure

General Work Conditions

Office Environment: Work is generally performed in an office environment in which there is only minimal exposure to potentially unpleasant working conditions. Incumbent must have the ability to stand and sit frequently, and reach horizontally as well as vertically for overhead use.

HNTB Corporation is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran.

The HNTB Companies are an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, marital status, genetic information, citizenship status, or other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law). We will provide reasonable accommodation for qualified individual with a disability where appropriate.

HNTB Job Title Division Sales & Mktg Systems Coord

Position Type Regular Full-Time

Category Marketing/Communications/Graphics