HNTB Administrative Assistant in Lake Mary, Florida
What We're Looking For
Under a moderate degree of supervision, provides general administrative support typically to managers and other department staff. Administrative functions may include maintaining calendars, scheduling meetings, making travel arrangements, handling correspondence, completing expense reports, covering the front desk as needed, distributing mail, filing, and performing other duties to support the manager and department as needed. Utilizes Outlook, Word, Excel, PowerPoint and various HNTB software applications to perform tasks.
Primary Focus Will Include:
Coordinate and arrange meetings
Register executives for conferences
Arrange travel including air, hotel and ground transportation
Process expense reports
Answer incoming telephone calls; determine purpose of callers, and forward calls to appropriate personnel
Draft, process, revise and transmit correspondence including letters, emails and reports
Provide strong customer relation support to all HNTB team members
Reserve and prepare conference rooms as requested
Assist administrative team with event planning activities such as team lunches and company events
Back up front desk for lunches and PTO
Perform other such duties as may be required.
Preferred Qualifications and Skills:
Ability to maintain confidentiality
Planning, time management, and organizational skills
Multi-tasker, able to prioritize work
Ability to balance multiple tasks and changing priorities
Excellent written/verbal skills
What You'll Need
Maintains calendars and schedules appointments.
Coordinates and schedules meetings and prepares meeting agendas.
Coordinates and arranges travel and accommodations, and prepares travel itineraries.
Directs incoming calls, welcomes visitors, and answers routine questions. Sorts and distributes incoming mail and prepares outgoing mail.
Compiles basic reports or presentations with information from established sources as directed. Prepares a variety of correspondence with a moderate degree of guidance.
Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.
May perform data input and prepare forms in support of the manager or department.
Performs other duties as assigned.
High School Diploma/GED or equivalent
2 years related administrative experience
Click here for benefits information: HNTB Total Rewards
Click here to learn more about EOE including disability and vet
Visa sponsorship is not available for this position.
R-07514 Full Time #AJ #Administration
NOTICE TO THIRD-PARTY AGENCIES:
HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.
At HNTB, we are harnessing the power of collaboration and innovation to establish a new vision for the future of mobility across our country. You don’t have to look far to see our impact. For more than a century, HNTB’s spark has connected people and places, expanded opportunity, and left a lasting impact on our communities. Our culture of integrity and inclusion, combined with groundbreaking solutions, has affirmed our reputation and positioned our firm as the industry leader in delivering extraordinary value.
When you join HNTB, you are joining an employee-owned firm founded on the values of integrity, collaboration, personal accountability, respect for others, and the development of all employees. We are committed to the continual improvement of an inclusive and diverse workplace. We encourage our employees to bring their whole and authentic selves to work, provide them a meaningful welcoming environment where they are valued, celebrated and respected. Diversity of thought and unique perspectives drives innovation, engagement and retention, which makes HNTB better and brings value to our clients and our communities.
HNTB Corporation is an Affirmative Action and Equal Opportunity Employer.
HNTB does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, genetic information, citizenship status, or other status protected by law. We will provide reasonable accommodations for qualified individuals with a disability where appropriate.
Reasonable Accommodations - If you are an individual with a disability or limited English proficiency and need assistance or an accommodation, please email ReasonableAccommodations@HNTB.com or call 816-527-2600.
In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law).
Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry level positions.
HNTB participates in E-Verify
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