HNTB Veterans Jobs

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Job Information

HNTB Administrative Assistant in Lake Mary, Florida

What We're Looking For

Under a moderate degree of supervision, provides general administrative support typically to managers and other department staff. Administrative functions may include answering phones, meal planning, maintaining calendars, scheduling meetings, making travel arrangements, handling correspondence, distributing mail, filing, and performing other duties to support the manager and department as needed. Utilizes Outlook, Word, Excel, PowerPoint and various HNTB software applications to perform tasks. This position is located at the reception desk.

Primary Focus Will Include:

  • Maintain calendars for meetings

  • Arrange meals for meetings

  • Maintains calendars and schedules appointments.

  • Coordinates and schedules meetings and prepares meeting agendas.

  • Coordinates and arranges travel and accommodations, and prepares travel itineraries.

  • Directs incoming calls, welcomes visitors, and answers routine questions. Sorts and distributes incoming mail and prepares outgoing mail.

  • Vehicle Fleet Maintenance

  • Maintain Mileage Logs

  • Compiles basic reports or presentations with information from established sources as directed. Prepares a variety of correspondence with a moderate degree of guidance.

  • Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.

  • May perform data input and prepare forms in support of the manager or department.

  • Performs other duties as assigned.

Preferred Qualifications and Skills:

  • Ability to maintain confidentiality

  • Planning, time management, and organizational skills

  • Multi-tasker, able to prioritize work

  • Ability to balance multiple tasks and changing priorities

  • People Person

  • Team Player

  • Excellent written/verbal skills

  • IND

What You'll Need

Essential Responsibilities:

  • Maintains calendars and schedules appointments.

  • Coordinates and schedules meetings and prepares meeting agendas.

  • Coordinates and arranges travel and accommodations, and prepares travel itineraries.

  • Directs incoming calls, welcomes visitors, and answers routine questions. Sorts and distributes incoming mail and prepares outgoing mail.

  • Compiles basic reports or presentations with information from established sources as directed. Prepares a variety of correspondence with a moderate degree of guidance.

  • Organizes and maintains office files (electronic and hardcopy) and records in accordance with internal retention policy and procedures.

  • May perform data input and prepare forms in support of the manager or department.

  • Performs other duties as assigned.

Minimum Qualifications:

  • High School Diploma/GED or equivalent

  • 2 years related administrative experience

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about EOE including disability and vet

Visa sponsorship is not available for this position.

#DG

Locations:

Lake Mary, FL

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NOTICE TO THIRD-PARTY AGENCIES:

HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.

Job Type: Regular

Full/Part Time: Full time

Job Category: Administration Group

ReqID: R-09714

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