HNTB Office Finance Manager in Oakland, California
What We're Looking For
Works closely with the Office Leader and office management team to achieve the office’s performance goals of contribution and cash. Proactively and consistently champions implementation of best business practices by all office staff, including client service leaders, client service team members, department managers, project managers, and the office project business group. Coordinates and manages the office operating budget and forecasting process, as well as provide analysis of monthly office performance relative to plans and budget for all functional areas. Responsible for hiring, training and on-going development and mentoring of the project finance staff and is knowledgeable on project financial management processes and procedures. Reports directly to the Office Leader and will work closely and collaborate with the Division Business Manager. This position can manage operating budgets for multiple offices of which could be a combination of one or more design, field, or project offices. Generally, this position will manage an annual operating budget estimated between $10- $50MM in Gross Revenue which could be a combination of one or more design, field or project offices.
Primary Focus Will Include:
Preparation of operating budget, including quarterly updates.
Ongoing monitoring of monthly results and financial metrics, including cash, invoicing, and overhead costs.
Responsible for month end reporting and revenue recognition activities, either directly or through supervision of staff.
Guides finance team to ensure compliance with industry and HNTB standards.
Preferred Qualifications and Skills:
Master’s degree in Accounting, Business, Finance or relevant degree
15 years of relevant experience
4 years people management experience
In lieu of education, 20 years of relevant experience
4 years of people management experience
Knowledge of Project Controls/Project Management Processes
Effective communication skills, written and verbal.
Proficient in Microsoft Excel and Word.
Ability to lead and influence without direct authority
Proficient understanding of financial operating metrics and concepts
Understands how to develop, manage and maintain an annual operating budget
Ability to effectively problem-solve independently
What You'll Need
Works with office leadership to coordinate and assist in the preparation of annual business plan and operating budget (and quarterly updates) and plays an active role in the evaluation and implementation of strategic initiatives. Monitors monthly results and conducts financial analysis and will work with the Office Management Team to initiate corrective actions as required to meet goals. Responsible for coordinating reporting of performance variances to contribution, earnings and cash.
Hires, supervises, manages, trains and mentors project finance staff. Responsible for assignment of projects and tasks and for first-level review of deliverables. Responsible for all aspects of Career Planning & Development process, including goal setting, coaching, and performance evaluation. Provides oversight of project finance support for the office, including providing assistance and guidance to project management and project finance staff.
Coordinates office month-end reporting and revenue recognition activities. Responsible for maintaining the integrity of the financial data that result in accurate reporting and projecting of our financial results. This role serves a fiduciary responsibility to the shareholders to protect the value of the firm and to ensure that new value is created. This includes, ensuring regular and thorough project proactive reporting, maintaining accurate cost accounting through proper cost control methods, adhering to revenue recognition policy, working with office leadership and project managers to provide an accurate representation of the earnings on our projects, keeping project backlog accurate and up to date, ensuring revenue projections are current and accurate, ensuring accurate and thorough reserve reviews and reporting.
Provides fundamental financial management guidance to the project management team to ensures appropriate delivery of contractual business obligations in the areas of Contracting, Cash Management, Subcontract management, Change management, Cost Management and Financial controls. May have project analyst financial management responsibilities on projects within the office.
Ensures office meets/exceeds cash management goals. Includes proactive and timely management, follow-up, status reporting and resolution of cash collections and delinquent billings. Support should include financial review of contracts, JV partners, subcontractors, and vendors, performing a profitability or gross margin analysis to assess projected outcome and/or historical results. May include negotiations participation. May lead collections issues by interfacing with clients, office leadership, business staff and project managers regularly, and analyzing actual cash flows to forecast and reporting deviations. Acts as the office liaison with enterprise cash organization and fosters a positive working relationship with the group in an effort to achieve collaborative results.
Participates in the offices contract review and negotiations process in accordance with firm processes & policies. Champions payment and compensation term reviews and makes recommendations that maximize our cash performance. Champions gross margin performance analysis, as early as the preliminary go-no go decision-making stage, and makes recommendations for maximizing profitability.
Ensures office is achieving budgeted overhead expenses. Analyzes budgeted adherence of non-labor overhead and advises office management on new strategies or initiatives to more effectively manage overhead expenses and maintain sound business practices.
Provides leadership in developing and maintaining best business practices and standards of performance in the pertinent operational and business functional areas within the offices; including supporting training initiatives, in these areas, to the office.
Performs other duties as assigned.
Bachelor’s degree in Accounting, Business, Finance or relevant degree
7 years of relevant experience
2 years people management experience
In lieu of education, 11 years of relevant experience
Visa sponsorship is not available for this position.
EOE including disability and vet
At HNTB, we are harnessing the power of collaboration and innovation to establish a new vision for the future of mobility across our country. You don’t have to look far to see our impact. For more than a century, HNTB’s spark has connected people and places, expanded opportunity, and left a lasting impact on our communities. Our culture of integrity and inclusion, combined with groundbreaking solutions, has affirmed our reputation and positioned our firm as the industry leader in delivering extraordinary value.
When you join HNTB, you are joining an employee-owned firm founded on the values of integrity, collaboration, personal accountability, respect for others, and the development of all employees. We are committed to the continual improvement of an inclusive and diverse workplace. We encourage our employees to bring their whole and authentic selves to work, provide them a meaningful welcoming environment where they are valued, celebrated and respected. Diversity of thought and unique perspectives drives innovation, engagement and retention, which makes HNTB better and brings value to our clients and our communities.
HNTB is an Affirmative Action and Equal Opportunity Employer .
HNTB does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, genetic information, citizenship status, or other status protected by law. We will provide reasonable accommodations for qualified individuals with a disability where appropriate.
In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law).
Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry level positions.
HNTB participates in E-Verify
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