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Job Information

HNTB Document Controls Specialist I in Round Rock, Texas

What We're Looking For

Under close supervision, performs routine document controls assignments requiring basic knowledge of document controls principles. Administers the document lifecycle for engineering and construction documents. Defines standards and workflows for document management as well as leads the collection, authoring, publication, storage and retrieval of documents.

Primary Focus Will Include:

  • Supports the Williamson County Road Bond General Engineering Consultant Program through document and project controls.

  • Administers the document lifecycle (authors, approves, publishes, revises, retires, archives) for engineering and construction documents, including drawings, correspondence, procedures, and forms.

  • Manages the closeout process for completed design projects. Maintains a master list of engineering projects which includes the current design status and log of closeout activities. Performs completeness review of documentation required by project type.

  • Coordinates with project personnel to obtain missing documentation.

  • Regularly reports to program management regarding the overall status of design project closeouts.

Preferred Qualifications and Skills:

  • Associate's degree

  • 3 years document control/document management functions experience

  • IND

What You'll Need

Essential Responsibilities:

  • Administers the document lifecycle (authors, approves, publishes, revises, retires, archives) for engineering and construction documents, including drawings, correspondence, procedures, and forms.

  • Prepares electronic document templates. Scans documents, updates procedures and creates documents as required.

  • Maintains the electronic project record files. Prepares records for inactive storage according to the Records Retention Schedule. Copies and scans documents as needed to perform distribution and storage duties.

  • Administers document processes and systems to ensure control and availability of documentation to site personnel.

  • Reviews new and revised documentation for suitability and conformance to HNTB standards including record retention.

  • Performs and/or supports regular audits of document control processes and procedures.

  • Assists in providing training on documentation and record retention policies, records destruction, disaster recovery, procedures and instructions to site personnel.

  • Performs other duties as assigned.

Minimum Qualifications:

  • High School Diploma/GED or equivalent

  • 1 year document control/document management functions experience

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about EOE including disability and vet

Visa sponsorship is not available for this position.

R-08902 Full Time #AL

NOTICE TO THIRD-PARTY AGENCIES:

HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.

Job Type: Regular

Full/Part Time: Full time

Job Category: Project Controls Group

ReqID: R-08902

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