HNTB Contracts Manager/Administrator in Santa Ana, California

Why Choose HNTB?

For more than a century, HNTB has helped deliver infrastructure solutions that best meet the unique needs of our clients. With client relationships spanning decades, we understand infrastructure life cycles and have the perspective to solve technical challenges with clarity and imagination. We are far more than a design firm. We see and help address far-reaching issues of financing, legislation, design, construction, community outreach and ongoing operations. As employee-owners committed to the highest levels of performance, we enable clients to achieve their goals and inspiring visions.

At HNTB, we’re encouraged to go beyond discovering mere solutions that will impact our very landscape. We are encouraged to ask, “What if?” Our HNTB family fosters an inventive and resourceful commitment to finding unique answers to complex problems. We believe that the act of wondering sparks creativity. We will work to foster your creativity, career and personal growth. Come join HNTB and unleash your spark of imagination.

For you, “together” can mean the chance to put together an exciting career. At HNTB “together” also means collaborating across geographies and disciplines within the firm. And “together” means that we are partners with our clients. Our goals are linked, and their success is our success. “Together” means that we are engaged in the communities we serve — we live there — and are committed to their growth and development.

Overview

HNTB is currently providing architecture, engineering and construction management services on some of the nation’s most exciting and challenging projects. We are currently seeking a Contracts Manager/Administrator for our Santa Ana, CA office. The time is right to join HNTB Corporation!

Job Summary

This position ensures contract compliance, specifically that the contract rights, remedies, obligations, assignments and risks are maintained among the contracted parties throughout the life of the project for project fees up to $15MM. The DPM Contracts is responsible for managing its risk assignments, properly identifying, vetting and advancing potential changes, and ensuring compliance with the contract requirements in support of a project’s profitable operation. In collaboration with the Project Manager, they will take appropriate measures to ensure full adherence to applicable contract(s), the Manual of Professional Practice (MPP), and all applicable Standards of Performance.

Essential Responsibility

  • Mentors and supports project team members in all aspects of contract interpretation and compliance, risk management, and change management protocols. Coordinates and collaborates with the project team, DB Division Business and Project Controls group, and the Enterprise Operations Contracting & Claims (EOCC) and Risk Management (ERM) groups.

  • Develops and maintains a comprehensive knowledge of the project and all contractual documents, including Owner/Client, Client/HNTB and HNTB/Subconsultant agreements. Identifies unfavorable terms, risk allocation, and change and dispute procedures. Ensures development and implementation of a flow-down matrix for subconsultant agreements.

  • Establishes processes for change management within the project team and in cooperation with the client. Proactively captures, tracks, manages and reports all potential project changes and cost impacts utilizing the standard Change Order Log. Ensures contractual compliance of change procedures, including providing of timely notice to the client for all potential changes. Works closely with the Deputy Project Manager for Design and project controls staff to quantify all cost and schedule impacts due to changes. Serves as the project lead for advancing potential change orders and defending against back charges and claims. Develops merit arguments for submission to the design-builder in accordance with the contract requirements and HNTB interests. Advances disputes in a timely manner and in accordance with the contract requirements and HNTB interests. Engages EOCC for contract analysis and merit arguments for all disputes and as needed for complex changes.

  • Facilitates internal and external risk assessment exercises to identify and assign (i.e. to Owner, Contractor, HNTB) risks identified in the contract and scope of work requirements. Ensures that appropriate risks are passed through to subconsultants (coordinate with EOCC). Proactively captures, tracks, manages and reports all contract and potential project risks (negative and positive) utilizing the standard project-specific Risk Register.

  • Supports the development and review of all correspondence and other key communications between the project team and the client, and between HNTB and its subconsultants for contract compliance, liability considerations, transfer of risk, and potential changes or claims. Reviews design team and subconsultant project reports for commitment and liability concerns prior to submission to the client. Participates in scheduled Project Reviews to provide an update on project change order and risk status.

  • Supports the closing out of all contractual requirements. Assists the PM, EOCC and ERM in the resolution of disputes, claims and litigation issues.

  • Performs other duties as assigned.

Basic Qualification

Bachelor’s degree in Engineering, Construction Management, Finance or related degree

7 years related contract experience

3 years in a lead role working directly for the contractor or architect/engineer

Preferred Qualification/Skills


7-10 years contract related or paralegal experience


Architecture, engineering or construction contract management experience

  • Strong oral and written communication skills

  • Highly proactive and responsive to internal and external customers

  • Contract/change management experience including advancing some schedule delays and claims experience for complex owner/contractor agreements for project fees up to $15MM

General Work Conditions

Office Environment: Work is generally performed in an office environment in which there is only minimal exposure to potentially unpleasant working conditions. Incumbent must have the ability to stand and sit frequently, and reach horizontally as well as vertically for overhead use.

HNTB Corporation is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran.

The HNTB Companies are an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, sex, national origin, age, disability, pregnancy status, sexual orientation, gender identity, veteran status, marital status, genetic information, citizenship status, or other status protected by law. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law). We will provide reasonable accommodation for qualified individual with a disability where appropriate.

HNTB Job Title Deputy Project Manager Contracts I

Position Type Regular Full-Time

Category Administrative & Office Support Services