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Job Information

HNTB Project Finance Assistant I in Tallahassee, Florida

What We're Looking For

HNTB is growing again! We are seeking to add a Project Finance Assistant I to our project finance team in Tallahassee. This is a solid entry level opportunity with growth potential.

Performs a variety of routine and some semi-routine project finance activities in accordance with standard procedures in project accounting and project controls to support Project Analysts in financial aspects of projects; including, but not limited to contracting, work planning, and delivery of projects. This is an entry level position that receives direct guidance on activities.

Primary Focus Will Include:

  • Collect financial data related to historical client and project sales, revenue, earnings, and cash metrics under direction of the project team

  • Perform periodic updates to gross margin scenarios with information provided by the project team

  • Assist with quotation planning set-up activities in AX, including cost codes and general project information

  • Facilitate coordination of required approvals for the Contract Review and Work-at-Risk processes

  • Prepare and regularly maintain project billing notes based on feedback from the project team and/or when changes occur to the contract or client processes

  • Support business and administrative document control and version maintenance within appropriate platforms

  • Transfer quotations into project budgets in AX and assist with routine maintenance of project budgets through internal change orders

  • Assemble project contract document package in support of internal budget submissions

  • Prepare routine internal project financial performance reporting for project/office teams

  • Confirm proper coding of project costs related to subconsultant and vendor invoices, expenses, etc

  • Run Preliminary Labor and Job Budgets & Costs on a weekly basis and distribute to project team

  • Process labor corrections and accounts payable adjustments

  • Prepare financial documentation for project reviews

  • Coordinate required back-up documentation in support of monthly invoice preparation

  • Prepare DBE, subconsultant, and other contractual reporting requirements such as insurance certificates

Preferred Qualifications and Skills:

  • Good communication skills (written and verbal)

  • Basic Skill set in Microsoft Excel and Word.

  • Attention to detail and organizational time management skills, ability to prioritize effectively


What You'll Need

Essential Responsibilities:

  • Transfers quotations into project budgets and assists with routine maintenance of project budgets in project accounting system, including but not limited to project/task status updates, project contract information, project assignee adjustments, and fee adjustments.

  • Provides various financial reporting to various project owners on a daily, weekly, monthly and quarterly basis as established with project teams.

  • Performs labor corrections and accounts payable adjustments as identified by the local offices or the Enterprise Operations Cash Management group.

  • Generates, stores, distributes, files, maintains, and updates ad hoc project accounting reports, documents, etc.

  • Performs baseline and periodic updates to gross margin calculations with information provided by the project team. Provide system generated or system based financial information related to project and client profitability, payment histories, sales amounts, and other project accounting data as needed.

  • Codes project costs, such items may include subconsultant costs, expense report receipts, vendor invoices etc., with appropriate project accounting codes conforming to standard procedures and contractual requirements to ensure proper entry into HNTB's financial system.

  • Prepares or updates billing notes based on feedback from the project team. As appropriate, provides an additional math check and back up information confirmation related to the billing (accounts receivable) portion of the monthly invoice preparation process.

  • Assists with monthly (or as needed) DBE and subconsultant reporting, other contractual reporting, insurance certificates, project filings, etc.

  • Performs other duties as assigned.

Minimum Qualifications:

  • Associate’s Degree

  • In lieu of education, 2 years of relevant experience

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about EOE including disability and vet

Visa sponsorship is not available for this position.

#DG #FinanceAccounting


Tallahassee, FL







HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.

Job Type: Regular

Full/Part Time: Full time

Job Category: Finance Group

ReqID: R-09999 #college