HNTB Deputy Project Manager I / Task Lead in Washington, District Of Columbia
What We're Looking For
Want to make a difference on the daily life of thousands of people? Want to play a key role in the successful modernization of public transit and passenger rail services? Want to have a lasting impact on the Washington, D.C. region? Want to improve public sector project delivery?
HNTB is seeking a transit-minded Task Lead to support the Capital Program of its client, which is a major provider of public passenger rail and bus services in the Washington, D.C. region (the Client). With $25 billion in capital needs and $1.5 billion in annual dedicated capital funding, the Client has hired HNTB Corporation to play a significant role in making the Client’s capital dollars go farther and faster through comprehensive and coordinated project delivery strategies. In this role, HNTB Corporation is supporting the Client to drive organizational change, improve processes, and establish good practices.
The Task Lead is a key member of the HNTB program management team that provides oversight and management of Task Order contracts from inception through implementation for a wide array of projects and initiatives supporting the Client’s dynamic and continuously evolving Capital Program. Current, major initiatives that are focused on meeting the needs of its customers include station platform reconstruction, track, tunnel, and bridge rehabilitation, railcar procurement, bus garage construction, and replacement of radio infrastructure.
In this role, you will simultaneously manage and advance multiple Task Order contracts using a structured and auditable process from the initial phases of development, during the procurement stage resulting in the selection of a Contractor, and through the performance phase of the Task Order’s services. The Task Order management activities will require coordination and interaction with the client’s Task Managers and department staff throughout the client’s organization.
As part of the management of the Task Orders, the Task Lead will be in a position to evaluate Task Order issues and recommend solutions to the client’s Task Managers and department staff. The Task Lead will perform important program support activities that includes evaluating budget forecasts, performing financial analysis, attending Task Order progress meetings, and developing executive summaries used to convey Task Order status to the client’s executive leadership.
Other Important Duties Include:
Reviewing and leading the evaluation of technical proposals submitted by Consultants
Leading the evaluation of price proposals and facilitating negotiation sessions
Developing Task Order procurement and award documentation
Coordinating the Change Management process and developing applicable documentation
Monitoring schedule, budgets, invoicing, and Disadvantage Business Enterprise (DBE) participation levels
Evaluating and processing third-party staffing requests
Facilitating termination or stop-work actions
Evaluating merit of claims
Monitoring the receipt of submittals/deliverables and recommended approval disposition
Supporting program reporting based on Task Order status
Participating in client meetings
Providing Quality Assurance/Quality Control support
Performing other duties as assigned
The Ideal Candidate
The ideal candidate possesses the ability to manage multiple, competing priorities and deliverables through planning and preparation. He or she works well in a fast-paced, deadline-driven, dynamic work environment with a combination of team-based tasks as well as independent work assignments. He or she is proactive and takes personal accountability for results by scheduling work assignments, assessing the level of effort required, then delivering on time.
He or she will be expected to build upon demonstrated previous experience in roles requiring organization, timely correspondence, effective written and oral communication, and the ability to handle multiple demands and priorities in order to advance Task Orders through the lifecycle.
While a background in engineering or business is not required, it would be considered an advantage in understanding the delivery process of capital projects and the procurement activities related to on-call, as needed Task Order contracts that include evaluating technical proposals, analyzing cost proposals, participating in negotiation sessions, and understanding change management processes.
The successful candidate will work with engineers and other technical staff on a daily basis and will be expected to have a basic understanding of technical concepts. He or she will need to be able to articulate technical information clearly and concisely to various audiences.
Preferred Qualifications and Skills:
8 years relevant experience
Strong written and oral communication skills
Demonstrated experience articulating engineering and/or technical concepts
Experience preparing and responding to Request for Proposals (RFPs), developing price proposals, and/or participating in negotiations
Project Management Professional (PMP) is preferred
Understanding of contract types
Experience monitoring costs and budgets
Ability to manage, track and report progress
Microsoft Office proficiency with an emphasis on Word and Excel
Microsoft SharePoint experience
Experience delivering projects in the Architectural and Engineering industry
Ability to develop and evaluate procurements, contracts, and estimates for professional services
Experience working for transit or public transportation agencies
What You'll Need
Mentors and supports project team members in all aspects of contract interpretation and compliance, risk management, and change management protocols. Coordinates and collaborates with the project team, Division Business and Project Controls group, and the Enterprise Operations Contracting & Claims (EOCC) and Risk Management (ERM) groups.
Works with clients and/or user departments to develop statement of work, purchase requisitions, procurement documents, cost estimates, schedule projections, and template contract documents in advance of soliciting bids or proposals from contractors. Manage the procurement process that may include: coordinating and facilitating pre-proposal meetings, responding to contractor questions or comments, issuing addendums, receipt of bids/proposals, responsiveness/responsibility checks, technical evaluation coordination, facilitating presentations or interviews, negotiations of price proposals, contract execution, and kick-off meetings.
Develops and maintains a comprehensive knowledge of the project and all contractual documents, including Owner/Client, Client/HNTB and HNTB/Subconsultant agreements. Identify unfavorable terms, risk allocation, and change dispute procedures. Ensure development and implementation of a flow-down matrix for subconsultant agreements.
Establishes processes for change management within the project team and in cooperation with the client. Proactively capture, track, manage and report all potential project changes and cost impacts utilizing the standard Change Order Log. Ensure contractual compliance of change procedures, including providing of timely notice to the client for all potential changes. Work closely with the Project Manager and project controls staff to quantify all cost and schedule impacts due to changes. Serve as the project lead for advancing potential change orders and defending against back charges and claims. Develop merit arguments for submission to the designer-builder in accordance with the contract requirements and HNTB interests. Advance disputes in a timely manner and in accordance with the contract requirements and HNTB interests. Engage EOCC for contract analysis and merit arguments for all disputes and as needed for complex changes.
Facilitates internal and external risk assessment exercises to identify and assign (i.e. to Owner, Contractor, HNTB) risks identified in the contract and scope of work requirements. Ensure that appropriate risks are passed through to subconsultants (coordinate with EOCC). Proactively capture, track, manage and report all contract and potential project risks (negative and positive) utilizing the standard project-specific Risk Register.
Supports the development and review of all correspondence and other key communications between the project team and the client, and between HNTB and its subconsultants for contract compliance, liability considerations, transfer of risk, and potential changes or claims. Review design team and subconsultant project reports for commitment and liability concerns prior to submission to the client. Participate in scheduled Project Reviews to provide an update on project change order and risk status.
Bachelor's Degree in Engineering, Construction management, Finance or relevant degree
5 years relevant contract experience
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Visa sponsorship is not available for this position.
R-08576 Full Time #JS #TransitAndRail
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HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.
Job Type: Regular
Full/Part Time: Full time
Job Category: Program Management Group